Ivrea Carnival Battle of Oranges Discussion Assignment

Ivrea Carnival Battle of Oranges Discussion Assignment

Ivrea Carnival: Battle of Oranges (Tallahassee, Fl On June 18th,2022 At Elinor Klapp-Phipps Park)

Table of Contents Background: 3 Business Case: 3 Team Operating Principles: 4 Stakeholder Register 4 Communication Plan 4 Project Scope 4 Work Breakdown Structure 4 Risk Register 4 Milestone Schedule 4 RACI Chart 4 Budget 4 Glossary 4 Signatures 4

Background:

The Carnival of Ivrea started in the 12th century between Napoleonic and Medieval periods. The festival marks the killing of the local tyrant Conte Ranieri di Biandrate by Violetta, who was the daughter of the local Miller, and hence the end of the town’s oppression. The festival is celebrated with the throwing of oranges on knights on carts. This tradition also includes a free distribution of beans around the town as beans are considered a major source of food so distributed to poor. This festival was also celebrated to mark the end of French colony in Italy.

We choose Florida as the place for the events for two reasons. The first is to align with

Emancipation Day in Florida, and remind everyone of the end of oppression through slavery. Another major reason we chose Florida is that Florida is one of the largest producers and exporters of oranges in the country. The event location was also chosen due to the pleasant weather and to attract people from various cultures and possibly even countries as Florida is a popular tourist destination. The specific park was chosen due to its park availability and space for the event.

The celebration in Florida will educate people about this festival, and will also celebrate the end of COVID. We will have these knights dressed in COVID virus costumes and people can throw oranges at these people. The event will be a 1-day event with a couple rounds of war to celebrate orange throwing. Since this festival will use oranges, there are risks with human safety, and thus we will be providing additional gear if needed at the event site.

We also recommend that wear or carry non-slippery shoes for the main event. There will also be provisions for kids, as well as food and drinks for people to chill and enjoy the day. There will also be a skit/ play, and a band performance at the start and end of the day respectively. The play will tell a small story of the historical events to the people about the festival.

The project will partner with One World, One Community, and will look for sponsorship from Culture Builds Florida, and Visit Tallahassee. We will also partner with local food (like Sonny’s BBQ) and drink joints to promote the event and attract customers.

Business Case:

The Ivrea Carnival will be an orange throwing event that celebrates Italian history of freedom from tyrants and oppression, and celebrates the end of COVID for the people of Florida. The event will take place at Elinor Klapp-Phipps Park in Tallahassee, Florida on June 18th, 2022. The primary event of throwing oranges is targeted for age groups 16 to 50, but the carnival will have events for the whole family to enjoy including a kids play area, and food and drinks.

The event will be held from 10 AM to 6 PM with an expected attendees of 5000 people. The event will cost $125,000 with majority of the investment coming from sponsors, ticket sales, and One World, One Community. The costs include planning, designing, marketing, staff, inventory management, cleaning charges, and event location reservation.

Team Operating Principles:

1. Event team members should follow up on previous meeting agenda and event updates.
2. Every week, all event team members should meet for an hour.
3. If event members have any issues, please ask for help from others.
4. The event team members are responsible to set their own deadlines.
5. Backup plans should be created for foods and drinks in case of drop out.
6. The event organizer should be responsible for collecting point-to-point updates from team members and gathering information for the next meeting.
7. Decisions are made by only team leaders on any issues and also the final decision is taken by the event organizer.

Stakeholder Register

STAKEHOLDER REGISTER
	Stakeholder	Interest in Project	Priority	Support/Mitigation Strategies
1	Sales Manager	Will be responsible for sales strategy and working with advertising teams to promote sales and tickets.	Internal / Key	The sales team needs to work with technical team and promotion team to get better knowledge of events.
2	Equipment, Oranges, Decorations Suppliers	The suppliers should provide the key equipment, supplies for the event like oranges, decorations.	Internal / Key	The suppliers should work together with finance advisor and event organizer.
3	Financial Advisor	The financial advisor should work with the sales and other vendor, sponsors, and suppliers to ensure project budget can be met and project remains within budget.	Internal / Key	The Financial and sale team should work together in success of event.
4	Public & Students	These people will make the event a success (or failure).	External / Key	Should be aware of events and eager for event.
5	Event sponsors	They should provide monetary support for the event.	External / Key	They need to work with financial advisor.
6	Food and Drinks Vendors	They will be responsible for food and drinks at the event.	Internal / Key	Work with event staff and event organizer.
7	Event staff	They will be responsible to run the event; from getting hit with oranges to assisting people around the area.	Internal / Key	They need to work with suppliers and organizers.
8	Health care centers lead	Health care should support any injuries or medical issues at the event.	External / Secondary	The health care team should work with event organizers.
9	Technical Support Manager	They will be responsible for website creation, advertisement support, and technical events.	Internal / Key	They should work with a sales team and promotion team.
10	Event Organizer	They should plan the event and give directions to staff in completion of event.	Internal / Key	They need to work with suppliers, financial advisors, vendors, staff, and healthcare.

Communication Plan

PROJECT COMMUNICATION MATRIX
	Stakeholder	Project Info Needs	Stakeholder Info Needs	Methods	Timing
1	Sales manager	Planning and promotions	Responsible for Ticket scales and Promotions	Meetings, Interactions, Through Emails	Starting 28 March, weekly meetings
2	Equipment, Oranges, Decorations Suppliers	Directions and Authorization to supply oranges and equipment (safety, technical)	Event requirements	Meetings, and continuous updates about deliveries	Monthly updates on changes
3	Financial Advisor	Budgets and fund raising	Responsible for raising funds from sponsors and investors to support the event to meet the financial goals	Meeting with Sponsors, investors and focusing on the business goals	Every week
4	Public & Students	Meeting the students and public expectations	Students and public to buy the event Tickets	Through emails	As per needed to buy ticket, and show up on day of event
5	Event Sponsors	Financial investment	Event plan and proposal & progress	Meetings and Interaction	Monthly
6	Food and Drinks Vendors	Food and drinks at the event	Number of people to serve	Meetings and interaction with the investors to update the financial status	Monthly updates on changes
7	Event Staff	Work to setup best environment for people	Event plan and details	Group Meetings and Interactions	Monthly in first 2 months, and weekly until the event
8	Health centers team lead	Availability and equipment on site of volunteers	Number of expected people to provide care for	Meeting, interactions and updating through emails	Delivery one day before event
9	Event Technical Manager	Providing Technical support	Responsible for Websites and other technical support	Meetings	Weekly
10	Event Organizer	Managing and strategy for the event	Implementation and overall management of the event	Meeting	Weekly

Project Scope

The main aim of this cultural festival is to integrate the essence of “Battaglia delle Arance”, an Italian festival. The primary scope of the project is to organize an orange throwing event, including carts, staff members, stalls, etc. Other events, activities. will include live music, lunch, and a live play. The project will be responsible for the construction, assembly of the venue, as well as the cleaning of the venue.

The event team will also be responsible to book the location, find additional funds for the event, advertise the event for ticket sales, and publish an event summary video for further promotion. Source of advertising the event will be through Pay-per-click (PPC) advertisements, social media campaigns, Local media, Email marketing, and selling tickets online. We can comfort the last-minute visitors with onsite ticket booths, if still available.

PLACE THE ORDER WITH US TODAY AND GET A PERFECT SCORE!!!