MBA 522 Unexpected Event and How It Happens in Detail
Please respond to each student 300-400 words scholar references Introduction
Actively Participate in this week’s discussion on the importance of managing change in a project. This week you will be given an additional work event and an unexpected event to manage.
After reviewing this week’s material, engage in an active discussion this week on the following topic:
Denote the unexpected event and additional work you were given this week. How will these things change the items we have discussed so far (the project charter, the team charter, the scope statement (and all of the components) and the quality management plan? What are your initial thoughts about the modifications and how did this change after you spoke with your team?
Denote the unexpected event and additional work you were given this week. How will these things change the items we have discussed so far (the project charter, the team charter, the scope statement (and all of the components) and the quality management plan?
Unexpected event: During a quality assurance check, it was discovered that the company approved design and operation requirements did not meet expectations. In order to gather the proper documentation, there are certain signatures and processes that need to be reviewed. This will push the original 8-to-10-month timeline out by 2 additional months.
Quality is difficult to define, but it revolves around meeting customer expectations. Assurance is a positive declaration of a product or service. The quality assurance process can be summarized into 4 steps:
Our problem arrived in step 3, so the only thing that the project team needs is an action plan. The action plan will involve gathering appropriate documentation. We need to figure out where we went wrong in the design and operations requirements. To do this, we need a detailed review of the processes. This will help us discover where we went wrong and prevent the problem from happening again in the future. In a better scenario, quality checks would occur at every stage in the project lifecycle to avoid such a drastic change in the project timeline.
What are your initial thoughts about the modifications and how did this change after you spoke with your team?
My initial thoughts were that there would have to be some major changes to the WBS regarding due dates. It would be better if we had a tool that could change some of the dates automatically. While there needs to be some way to manage project tasks, it doesn’t seem practical to manually update the WBS every time there is a change. Technology changes too quickly and change is a part of every project. Another problem is that, in a real-world scenario, the project managers would have other projects going on at the same time. Project managers and the project team would be spending all of their time updating the WBS. After the team meeting, we agreed that it was helpful to have a change management plan in place and that we would need to make significant changes to the WBS.
Hamilton, T. (2021, December 20). What is quality assurance (QA)? Process, methods, examples. Guru99.
Department of Business, Park university
PM690DLS1P2022 Integration, Scope, and Quality Management
Professor Patience Ogunbanjo
Feb 22, 2022
Week 7 Discussion
Risk management A management skill involves identifying, analyzing, tracking, and developing strategies for dealing with unexpected events that may have a negative impact on your project. Risk management also includes prioritizing areas that have been identified as potential risks. Establishing an efficient reporting and accountability process is a key part of project management. Business decision-making skills, problem-solving skills, creativity tools, and business model creation are among the items that are closely related to project management and achieving project goals.
During a quality assurance review, it was determined that the design requirements and operations approved by the company did not meet expectations. There are certain signatures and processes that need to be reviewed to gather the right documents. This completes the original 8 to 10-month schedule for another 2 months.
In the event of an unexpected event, we will follow the risk management plan.
Probability and Impact
Risk Mitigation Plan
Contingency PlanLack of coordination and complianceHigh and High
Schedule recurring team meetings and send out status updates
Escalate issue to sponsor and schedule an emergency meeting with the team to review the project plan and schedule
project Charter is a document prepared and communicated by the project trustee or project sponsors. This document formally confirms the existence of a project. The project manager can use the organizational resources needed to carry out the project activities, citing the project charter.
Important information in a suitable project charter includes the following:
the project goal:
– Quantitative project goals and success metrics in achieving them
-High-level requirements of the project
– Assumptions and limitations
-High-level project descriptions
– A summary of the event schedule
– Summary of financial planning and budgeting
-List of beneficiaries
-Project approval requirements
-Name of project manager, tasks, level of authority, etc.
-Title and authority of project sponsors and persons related to the approval of the project charter.
When the design and operations requirements approved by the company do not meet expectations, the impact on the project includes high-level risks that are activities and processes that, at the macro level, affect the project implementation process and related decisions.
Now changes must be made to the project. Gathering information and reviewing the project as a whole also affects the side costs of the project and changing the timetable. In order not to delay the project, special forces can be used to control the time so that the work can be done sooner. To solve the financial problem, the sponsor can be informed about this issue so that new decisions can be made. What is very important is the quality assurance that should remain at its best. At this stage, you can use the Pareto diagram and use the formula of 20% time and 80% quality.
The method used in this project is project management according to PMBOK standards. One of the methods of project management is called the Project Management Body of Knowledge. This approach focuses on common project management skills such as budgeting and managing inputs and outputs.
Another way to make quick project improvements are to manage the project according to the APM standard. APM is called Agile Project Management. This approach often works well for projects in complex and changing environments. Because it allows people to react flexibly to changing requirements and needs.
Standard benefits of APM for continuing project implementation:
– Increase customer satisfaction due to presence in the whole process
– Higher team spirit and more cooperation
– Measuring project performance based on more accurate time and cost estimation criteria
– Better view of project progress for all team members due to daily meetings, progress charts, etc.
-Improve predictability with various tools and methods.
Larson, E. W., & Gray, C. F. (2021). Project Management: The Managerial Process. New York: McGraw-Hill.
Marie-Josée Legault. (2013). Project Management: IT firms’ working time (de)regulation model: a by-product of risk management strategy and project-based work management. (Park University Library).
Kuczy?ska, Ewa1, Nepelski, Mariusz. (2021). Project Management: Project Management in Public Administration. Risks and Challenges. (Park University Library).
Jeff Davidson. (2019). Everyday Project Management. eBook Public Library Collection (EBSCOhost). (Park University Library).
Dobson, Michael Singer. (2015). Successful Project Management: How to Complete Projects on Time, on Budget, and on Target. eBook Collection (EBSCOhost). (Park University Library).